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Satisfactory Academic Progress Requirements for Financial Aid Recipients

What Is Satisfactory Academic Progress?

To receive financial aid at the School of Education, students must show progress toward their academic objectives. This policy applies to students applying for financial aid for semesters that began on or after July 1, 2012. This progress is measured as follows:

  • Qualitatively, on a scale of 4.0, an undergraduate student must maintain a minimum 2.0 cumulative GPA and a graduate student must maintain a 3.0 cumulative GPA. Students must earn a final grade of B or higher in each course in order to be considered to be making satisfactory academic progress for that semester. For an initial award, students must meet the minimum GPA requirements and all periods of prior enrollment must be considered even if the student received no aid for that period. A grade of F factors into the GPA as zero.
  • Quantitatively, both undergraduate and graduate students are expected to maintain a cumulative completion rate of at least 67%. Audited and noncredit courses are not considered for degree completion or aid eligibility.
  • In addition, undergraduate students must complete the required course work within a maximum timeframe of 150% of the published program length in credits (i.e.. within 90 attempted credits for a 60 credit program). Graduate students must complete their certificate or degree program within a maximum time frame of 5 calendar years.

How Do Course Withdrawals (“W”), Repeat Coursework, and Grades of Incomplete ("I") Affect a Student's SAP?

Each year the School of Education publishes its academic standards in the academic catalogs. However, financial aid recipients have additional standards that must be met. A grade of "I" (incomplete) is treated for SAP monitoring purposes as an "F" until a final grade is recorded. Students are responsible for verifying that the Financial Aid Office receives all grade changes. Students who drop or withdraw “W” from a course are deemed NOT to have successfully completed that course. Students contemplating dropping credits should contact the Financial Aid Office to determine how such action will affect their financial aid. Students may only receive aid for repeating a course once, and at the graduate level, only if the course was previously not completed or passed. The grade for the second attempt will be utilized in calculating the student’s GPA.

How Do Classes Taken at Another Institution and Transferred to SOE Affect a Student's SAP? 

All credits accepted for transfer as part of the Admissions process are treated as attempted and completed credits in evaluating progress. Grades earned at other institutions are not, however, counted when computing the student's GPA.

How Often Is a Student's SAP Reviewed and How Are Students Notified? 

Financial aid recipients are reviewed for SAP at the end of each traditional semester of enrollment (Fall, Spring, Summer).

At that time, the Financial Aid Office will notify in writing students who have not maintained SAP and are placed on either financial aid warning or suspension status. 

Financial Aid Warning

Students who fail to meet the minimum cumulative grade-point average standard (2.0 for undergraduates and 3.0 for graduate students), earn a grade of C or less in a semester, or fail to complete at least two-thirds of cumulative credits attempted will be placed on Financial Aid Warning for the subsequent semester/period of enrollment. Students are still eligible for financial aid during the "Warning" semester.

Students receiving financial aid for the first time will be placed on Financial Aid Warning as applicable if they did not meet the minimum grade point average or course completion standards as noted in this policy based the previous period of enrollment prior to applying for financial aid. If a continuing student who is apply for financial aid for the first time who, upon review, has not met the minimum Financial Aid SAP standards for the previous two consecutive periods of enrollment that he enrolled in, then that student is not eligible for TIV Financial Aid and he is placed on Financial Aid Suspension status.

Graduate students who earn two F grades, three C grades (C+, C, or C-), or an F and two C grades in the same semester will be automatically place on Financial Aid Suspension, without a warning semester.

Financial Aid Suspension – Losing Title IV Eligibility 

Students who, while on Financial Aid Warning, fail to maintain the minimum completion rate and/or fail to maintain the minimum cumulative GPA requirement will be placed on Financial Aid Suspension status for subsequent semesters/periods of enrollment. No financial aid will be disbursed during subsequent semesters/periods of enrollment until the student regains financial aid eligibility.

Students applying for financial aid for the first time will not be eligible for financial aid and will be placed on Financial Aid Suspension status as applicable if they did not meet the minimum grade point average or course completion standards as noted in this policy based the two previous consecutive periods of enrollment prior to applying for financial aid.

Graduate students who earn two F grades, three C grades (C+, C, or C-), or an F and two C grades in the same semester will be automatically place on Financial Aid Suspension, without a warning semester.

Students who do not complete their program within the Maximum Timeframe lose eligibility for financial aid and are placed on Financial Aid Suspension status. 

Financial Aid Probation and Reinstatement of Aid After Financial Aid Suspended Status 

Reinstatement of financial aid after a student is placed in Financial Aid Suspended status is achieved in one of the following ways:

  1. The student submits a written letter of appeal and the Financial Aid Appeals Committee grants the appeal. The student is placed on Financial Aid Probation for the next semester/period of enrollment and is eligible for Title IV aid during their Financial Aid Probation status. If the appeal is approved but the Committee has determined that the student will not be able to meet the SAP standards within one semester/period of enrollment, then the student will be placed on Financial Aid Probation with an Academic Plan which if followed will ensure the student is able to meet the SAP standards by a specific point in time.
  2. The student registers for coursework while on Financial Aid Suspension status, pays for tuition and fees without the help of student financial aid, and does well enough in the coursework to satisfy all the satisfactory academic progress standards at the end of the subsequent semester(s)/period(s) of enrollment.
  3. Students who are suspended from the University based on poor academic performance, and are re-admitted the following year or later, are not automatically eligible for TIV financial aid.
  • Students who upon review are determined to be ineligible for financial aid must submit a letter of appeal for reinstatement of aid. If the appeal is approved, the student will be placed on probation for the following semester.
  • Otherwise, students who are reinstated academically are placed on a “financial aid warning status” for the remainder of their academic program, even when the student meets the minimum SAP standards.

*Students who are beyond the maximum timeframe to completion may only regain financial aid eligibility on a semester-by-semester basis through the appeal process.

Is Financial Aid Probation the Same as Academic Probation?

No. Financial aid recipients must meet the minimum federal standards for academic progress in addition to Johns Hopkins School of Education’s academic standards for good standing for their program. Students should consult the academic policy standards for more information. Students on academic probation may not be eligible to receive financial aid. 

Appeal Process

The student placed on Financial Aid Suspended status who want to submit an appeal should submit their appeal in writing to the Financial Aid Director by the date specified in the Financial Aid Suspended notification letter. Appeals should include:

  • The grounds for appeal (i.e., working too many hours, etc.).
  • Demonstration that the student understands the reason behind failure to meet the SAP requirements.
  • Specific plans to rectify the student's current academic status. 

What Circumstances Are Considered When Appeals Are Submitted for Review?

Federal regulations identify the circumstances that can be taken into consideration in an appeal. The schools will consider the following special circumstances under the terms of federal statute:

  • Serious illness of or injury to a student.
  • Death of student's immediate family member.
  • Other unusual circumstances that are documented by the Financial Aid Office and other school administrators.

The Financial Aid Appeals Committee will review the appeal and may consult with academic advisers and other involved parties as warranted. If it is determined that the student will not be able to meet the SAP standards by the end of the next semester/period of enrollment but the Committee is in agreement that the student’s grounds for appeal are reasonable and the student has a reasonable chance to succeed and graduate, then if the appeal is approved the student will also be placed on an Academic Plan. Students will receive written notification of the decision. The committee will review the appeal and notify the student in writing of their decision within 14 working days after the Appeals Committee meets and makes its determination. All decisions on such appeals are final. Students who lose eligibility for financial aid due to not meeting the minimum SAP standards more than one time during their program may submit an appeal each time. 

Academic Plan

Students who lose eligibility and submit an appeal may be placed on an Academic Plan if the appeal is approved. The purpose of an academic plan is to support the student in bringing himself or herself back into compliance with the financial aid SAP standards by a specific point in time in order to ensure that the student will be able to successfully complete the degree or certificate program. The academic plan will be specifically tailored to the student and may include milestones and specific requirements such as a reduced course load, specific courses or tutoring. Students on an academic plan are still responsible to meet the SAP requirements in the subsequent semester/period of enrollment and will lose eligibility if the SAP standards are not met, and need to go through the appeal process in order to regain eligibility. The student’s progress in their academic plan will be taken into account in any subsequent appeal process of financial aid eligibility.

Where Can Students Get More Information

Contact the Financial Aid Office :

6740 Alexander Bell Drive, Suite 110
Columbia, MD 21046
410-516-9808 410-516-9799-fax
Email: soe.finaid@jhu.edu
Office hours- Monday-Friday, 8:30am-5:00pm

Contact Us

Financial Aid Office
Columbia Center
Suite 110
P: (410) 516-9808
F: (410) 516-9799
soe.finaid@jhu.edu